Subject:EIV Notice H10-10 Posted TO HUDCLIPS
Posted: 7/08/2010

Housing Notice H10-10, Enterprise Income Verification (EIV) System, has been signed and posted to HUDCLIPS located: HUD Notice 10-10 .This Notice revises Housing’s previous EIV Notice H09-20.

Questions regarding the content of this Notice can be sent to MF_EIV_Comments@hud.gov.

Subject:New Affirmative Fair Housing Marketing Plan (AFHMP) Form HUD-935.2A
Posted: 7/08/2010

Effective May 1, 2010, a new version of the Affirmative Fair Housing Marketing Plan (AFHMP) Plan was implemented. When an owner/agent is required to submit a new AFHMP (once every 5 years), the new version of the AFHMP (form HUD-935.2A) must be submitted. The latest version of form HUD-935.2A is posted on HUDclips and can be downloaded at the following website: http://www.hud.gov/offices/adm/hudclips/forms/files/935-2a.pdf. Please be advised that the previous edition of form HUD-935 will no longer be accepted.

Subject:Tenant Participation in MultiFamily Housing Projects
Posted: 6/20/2010

On June 8, 2010, HUD posted a memorandum from Deputy Assistant Secretary Carol Galante regarding tenant participation in certain assisted and subsidized properties. The memorandum covers tenant’s right to organize, legitimate organizations, protected activities, and enforcement. Get the document here: Tenant particiaption in MultiFamily Housing Projects 24 CFR Part 245

Subject:Use of EIV Must be Resumed by Multifamily Program Users -RHIIP Listserv Announcement #227
Posted: 6/08/2010

Please be advised that Multifamily Program users must resume use of EIV in its entirety effective immediately. All Income Summary Reports are available to meet requirements for EIV use as defined by the Final Rule effective January 31, 2010.

At this time, the Income Detail Reports remain unavailable. Users will experience an error message should they attempt to access these reports. These reports are not necessary to complete tenant third party income verifications as the Income Summary Reports by individual will provide the tenant income data.

Please note, users may receive a “Closed Connection” message when they attempt to login to EIV during peak periods due to limited system resources. Should this occur, users should wait a few moments and attempt to login again. Issues with the Detail Reports and connectivity should be resolved no later than September 2010.

Subject:4350.1 Chapter 9 Revision
Posted: 6/02/2010

HUD has revised Chapter 9 to the 4350.1. Click here to access the chapter: Monitoring of Civil Rights Requirements.

Subject:EIV Still Unavailable - RHIIP Listserv #225
Posted: 5/27/2010

The link for the EIV system has been deactivated due to the inaccuracy of the displayed data. As indicated in Listserv Posting #224, please continue to perform third party verifications as done previous to the implementation of EIV. Continue to document the tenant files that have been affected by this outage. Contract Administrators are instructed not to issue MOR Findings due to an O/A not using EIV until such time when the system becomes fully functional.

Subject:FY 2010 Income Limits posted
Posted: 5/14/2010

HUD has released its FY2010 Median Family Income estimates and FY2010 Income Limits.

New for FY2010, HUD has removed its “Hold-Harmless” provisions used in the calculation of Section 8 Income Limits. HUD solicited comments on its intentions to remove this policy and the official publication of the Federal Register notice containing HUD’s responses to these comments will be published on Monday May 17, 2010. A public preview copy of the notice is available at http://www.federalregister.gov/OFRUpload/OFRData/2010-11638_PI.pdf. This notice, along with all of HUD’s FY2010 Income Limits materials, is available at http://www.huduser.org/portal/datasets/il.html.

Subject:HUD NYC Releases Bookletter #1 FY2010 - Utility Alllowances
Posted: 5/05/2010

The NYC HUD office has released a bookletter describing an update to Utility Allowances. The Bookletter can be viewed here: Utility Allowances Bookletter

Subject:New Instructions for OCAF worksheet
Posted: 5/05/2010

HUD has released new instructions for completing the OCAF worksheet. The updates deal with rounding issues. The instructions can be viewed here: OCAF Instructions

Subject:Final Rule Notice Posted to HUDCLIPS
Posted: 4/14/2010

Housing Notice H10 – 08, Implementation of Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs: Implementation of the Enterprise Income Verification System - Amendments; Final Rule, has been signed and posted to HUDCLIPS. This Notice is located at HUD Notice 10-08

Subject: Final Rule Webcast to be Held on April 14, 2010
Posted: 3/25/2010

The instructional webcast on the Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs; Final Rule making the Enterprise Income Verification (EIV) system mandatory which was tentatively scheduled for March 31, 2010, has been postponed. The new date for this webcast is April 14, 2010, from 1:00 PM to 3:00 PM EST. The notice which provides guidance on this final rule is still in the clearance process thus causing the postponement.

Subject: 2010 Annual Adjustment Factors
Posted: 2/12/2010

The 2010 Annual Adjustment Factors (AAF’s) were posted in the Federal Register on Wednesday February 10, 2010. For all applicable rent adjustments requesting an AAF effective February 10, 2010 or after the new rates would apply.

You may view or download the new 2010 tables by clicking on the links below:

      2010 Area Definitions         2010 AAF Factors

Subject: Enterprise Income Verification (EIV) Training
Posted: 1/25/2010

The following training sessions and resources have been posted to the HUD web site.

HUD Multifamily EIV Training Question and Answer Session, February 25, 2010

HUD Multifamily EIV Training Part 1, December 29, 2009

HUD Multifamily EIV Training Part 2, December 29, 2009

HUD Multifamily EIV Training slide handout, December 29, 2009

EIV User Manual

HUD Notice 09-20

Subject: Enterprise Income Verification (EIV) & You Brochure - Requirements for Distribution and Use
Posted: 1/12/2010

The following document was posted to HUD yesterday. it is highly suggested to read and adhere to the guidance within: (EIV) & You Brochure - Requirements for Distribution and Use

O/As using the EIV system must provide each tenant household with the EIV & You brochure at the time of annual recertification along with a copy of the HUD Fact Sheet “How Your Rent is Determined”. O/As must also provide applicant households who have been selected from the waiting list for screening and final application processing with a copy of the EIV & You brochure. The brochure will be translated into thirteen languages for distribution to non-English speaking households.

Tenants and applicants selected for final screening and application processing have a right to know that an O/A has access to a system containing personal and financial information about them. In addition, there are numerous benefits to the O/A and HUD for distributing the brochure to tenants and applicants.

Subject: Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs: Implementation of the Enterprise Income Verification System – Amendments; Final Rule
Posted: 12/30/2009

The Amendments; Final Rule, was published in the Federal Register December 29, 2009. The provisions in the final rule will become effective January 31, 2010. Highlights of the final rule include:

• Disclosure and verification of a Social Security Number for all applicants and tenants except those individuals who do not contend eligible immigration status or tenants who are age 62 or older as of January 31, 2010, and whose initial eligibility began prior to January 31, 2010.

• Mandatory use of the Enterprise Income Verification System (EIV).

A notice is currently being drafted which will provide instructions on the new requirements and on implementation of this final rule and is expected to be published near the time of the effective date of the rule. The final rule can be found at http://edocket.access.gpo.gov/2009/pdf/E9-30720.pdf.

Subject: Notice 09-20: Enterprise Income Verification (EIV) System
Posted: 12/22/2009

HUD published Notice 09-20 which provides detailed instructions for using the EIV system for upfront income verifciation. Use of EIV becomes mandatory on Janduary 31, 2010. It is highly advisable to dowload and reference this notice.

Subject: 2010 OCAF Factors Released
Posted: 11/12/2009

The 2010 OCAF factor has been published to the Federal Register. The OCAF Factor for NYS is 1.054.

Subject: Contract Renewal Selection Guide for Owner's
Posted: 8/05/2009

HTFC and CGI have developed a tool to assist owners through the Contract Renewal Option selection process. The Contract Renewal Selection Guide asks a series of questions to assist in determining an option for renewal along with information regarding submission requirements.

The Contract Renewal Selection Guide can be found under What's New on the home page and on the Knowledge Center page under the HUD and CGI Forms and Tools dropdown box.

To view the Contract Renewal Selection Guide please click on the following link:

==> Contract Renewal Selection Guide

 

Subject: HUD Handbook 4350.3 REV-1 Change 3 Announcement
Posted: 8/03/2009

The effective date for implementation of Change 3 is August 1, 2009. The Change 3 to Handbook 4350.3 REV-1, Occupancy Requirements of Occupancy Requirements of Subsidized Multifamily Housing Programs, was issued on June 23, 2009.

The revised handbook can be located under the knowledge center or at the following link:

==>http://www.hud.gov/offices/adm/hudclips/handbooks/hsgh/4350.3/index.cfm.

RHIIP issued a list of changes with the July 02, 2009 announcement.

==> RHIIP Listserv Posting #164

Subject: HUD OMB Forms Matrix
Posted: 6/18/2009

HUD has released a number of forms with revised OMB expiration dates. Many of these forms are produced from Software Vendors.. The Software Vendor/In-house Developer HUD Forms Requirement Matrix outlines several HUD forms and requirements for displaying HUD Form Number, OMB Approval Number and or OMB Expiration Date.

The Software Vendor/In-house Developer HUD Forms Requirement Matrix can be viewed by clicking on the following link:

=>Software Vendor/In-house Developer HUD Forms Requirement Matrix

Subject: Green Retrofit Program for Multifamily Housing (GRP)
Posted: 6/08/2009

HUD has issued a notice that provides guidance for the Green Retrofit Program for Multifamily Housing. To view the notice and application forms please click on the following links:

=> Green Retrofot Program for Multifamily Housing Final Notice 5-13-09

=> Green Retrofit Program Objectives and Property Eligibility Oveview

=> Green Retrofit Program Application Forms

 

Subject: Section 8 Income Limits - NY
Posted: 5/14/2009

The HUD New York Field Office has issued a notice regarding 2009 income limits. The notice is located is available in our Knowledge Center's HUD New York Bookletters dropdown menu here.

 

Subject: Rent Determination and EIV effective dates are 9/30/09
Posted: 3/27/09

The RHIIP listserv announced the effective dates for the rent determination final rule and EIV. Read it here.

You can sign up for the RHIIP listserv by going to our Knowledge Center and clicking on the RHIIP listserv link in the handbook/notices drop down menu.

 

Subject: 2009 Income Limits posted
Posted: 3/19/09

The link to the new limits is available in our Knowledge Center's HUD AAF, FMR and OCAF Rates, Income Limits Handbooks and Notices dropdown menu here.

 

Subject: REAC Physical Inspection Query Page link
Posted: 3/4/09

We've added a link to the REAC Physical Inspection Query Page. This page provides public access to the scheduling activities of physical inspections for HUD-held properties.

The link is available in our Knowledge Center's HUD AAF, FMR and OCAF Rates, Income Limits Handbooks and Notices dropdown menu here and is listed as 'REAC schedule.'

 

Subject: The Refinement of Income and Rent Determination Final Rule

The Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs Final Rule was published in the Federal Register on January 27, 2009, and can be found at http://edocket.access.gpo.gov/2009/pdf/E9-1248.pdf. 

The main changes are as follows:

• The final rule requires all individuals applying for or participating in HUD's rental assistance programs to have a valid social security number. 
• All social security numbers for an applicant's household must be verified using appropriate documentation before the household may be admitted into the project. 
• For current tenants, all social security numbers must be provided and verified at the next interim or regularly scheduled recertification. 
• All efforts should be made to ensure current tenants and those on the waiting list are aware of this new requirement that will take effect on March 30, 2009.
• The final rule has also revised the definition of annual income.  Instead of using anticipated income, owners and management agents (O/As) will use actual past income and will have the discretion to use projected future income under certain circumstances in order to calculate annual income.  This change will also take effect on March 30, 2009.
• Beginning on March 30, 2009, O/As will be required to obtain verification of a signed declaration of U.S. citizenship or U.S. nationality.
• The final rule also makes the use of HUD's Enterprise Income Verification (EIV) system mandatory for multifamily O/As as of September 30, 2009. 
• Those O/As who do not currently have access to the EIV system should obtain access as soon as possible and become familiar with using the system. 
• Information on applying for access to the EIV system for Multifamily users is available at:  http://www.hud.gov/offices/hsg/mfh/rhiip/eiv/eivhome.cfm.

 

Subject: New Model Lease FAQ

With the recent release of the new HUD model leases, HUD has released a questions and answers document for owner's. Please click on the following link to view the HUD Model Lease Question and Answers document.

HUD Model Lease Questions and Answers >http://www.hud.gov/offices/hsg/mfh/rhiip/qnaonmodelleases.pdf

To view the new HUD Model Lease, please go to the Knowledge Center Page and select List of Frequently Requested Forms from the HUD and CGI Forms drop down list. The HUD Model lease can be found under Management Forms.

 

Subject: Economic Stimulus Payments (Tax Rebate)

The Economic Stimulus payments (tax rebates) received by applicants applying for assisted housing and by tenants participating in HUD’s rental assistance programs are excluded from income for the purposes of determining eligibility and rent.  The Economic Stimulus Act of 2008 requires this exclusion and the payments are an income exclusion under 24 CFR 5.609(c)(17) of HUD’s regulations. To view the CFR please select "Code of Federal Regulations" under the "HUD AAF, FMR OCAF Rates, Income Limits, Handbooks and Notices" drop down box located on the "Knowledge Center" page.

 

Subject: Operating Cost Adjustement Factor (OCAF) Rent Adjustment Worksheet

As a reminder, HUD updated the OCAF Rent Adjustment Worksheet (HUD-9625) to allow usablity in either PDF or Microsoft Excel spreadsheet formats. The following links will direct you to the HUD:

OCAF Instructions:
http://www.hud.gov/offices/adm/hudclips/forms/files/9625i.doc

OCAF PDF Format:
http://www.hud.gov/utilities/intercept.cfm?/offices/adm/
hudclips/forms/files/9625.pdf

OCAF Microsoft Excell Worksheet:
http://www.hud.gov/utilities/intercept.cfm?/offices/adm/
hudclips/forms/files/9625.xls

 

Subject: Is Fraud Worth It

As a best practice, Tenant's should receive HUD Form 1141 - "Is Fraud Worth It" at the time of signing a lease as a reminder to report Fraud. To print out the HUD Form 1141 please select the following link:

HUD Form 1141 - "Is Fraud Worth It" (English Format)

HUD Form 1141 - "Is Fraud Worth IT" (Spanish Format)

These forms along with many other frequently requested forms can be found by selecting "List of Frequently Requested Forms" from the "HUD and CGI Forms" drop down box located on the "Knowledge Center" page.

 

Subject: HAP Contract Renewals

HUD has made a second major change to the HAP Contract that went into effect November 2007.  HUD Counsel has determined that HUD must be a signatory to the HAP contracts processed by state PBCAs. 

Changes in the process will not impact owners. As before, CGI will send contracts to you for execution.  When you sign and return, CGI and now HUD will sign and finalize the contracts and owners will receive a fully executed contract from CGI. You will notice on the fully executed contract that HUD has now signed it.

To view the revised HAP Contracts please click on the following link
==>HAP Contracts Effective November 2007

 

Subject: Revised Family Model Lease

HUD has released a revision to the Family Model Lease in the latest release of the HUD 4350.3 REV1, CHG 2 handbook.  The revised Family Model Lease may be viewed by clicking the "Family Model Lease Appendix 4A" link below or by selecting "List of Frequently Requested Forms" from the "HUD And CGI  Forms" drop down box located on the Knowledge Center webpage.

==> Family Model Lease Appendix 4-A

In addition to the revised Family Model Lease, HUD has revised Appendix 4A pages 9 and 10.  The following link contains the revised section of the HUD 4350.3 REV, CHG 2 handbook:

==> Appendix 4A, pages 9-10

Subject: Change 2 of the HUD Handbook 4350.3 REV. 1

HUD released change 2 of the HUD Handbooks 4350.1 REV 1 on July 16, 2007 that became effective on June 29, 2007.   Owners/Management have 90 calendar days from the effective date, or September 24, 2007, to implement any software changes. All other changes are effective June 29, 2007. Please click on the link below to view the list of areas that contain revisions.

==> Handbook 4350.3 REV-1, Change-2, "Occupancy Requirements of Subsidized Multifamily Housing Programs".

To view the entire HUD Handbook 4350.3 REV-1, CHG-2 document please select the Knowledge Center button above and then select HUD 4350.3 from the "HUD AAF, FMR and OCAF Rates, Income Limits Handbooks and Notices" drop down list.